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Privacy Policy

 T-ONE TECHNOLOGIES LIMITED

GDPR PRIVACY POLICY
VERSION: 4.0

Effective Date: 23-07-2023

  1. Introduction

T-One Technologies Limited (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our services, website, and products.

  1. Scope

This policy applies to:

  • Clients, partners, and vendors using our services.
  • Website visitors accessing our digital platforms.
  • Employees and contractors working within the UK offices.
  • Any other individuals whose data we process as part of our business operations.
  1. Personal Data We Collect

We collect the following categories of personal data:

  • Identity Data: Name, title, company name.
  • Contact Data: Email address, phone number, physical address.
  • Financial Data: Payment details for transactions.
  • Technical Data: IP address, browser type, device information.
  • Usage Data: Information about website interactions and service usage.
  • Employment Data: CVs, job applications, and professional records (for employees and job applicants).

We do not process special category data (e.g., health data, biometric data) unless explicitly required for legal compliance or employment purposes.

  1. How We Collect Personal Data

We collect personal data through:

  • Direct interactions: When you fill out forms, contact us, or use our services.
  • Automated technologies: Website cookies, analytics, and log files.
  • Third-party sources: Business partners, public records, and referrals.
  1. Lawful Basis for Processing Personal Data

Under UK GDPR, we process personal data based on:

  1. Contractual necessity – To fulfil service agreements with clients and partners.
  2. Legal obligation – To comply with regulatory and legal requirements.
  3. Legitimate interests – To improve our services and protect our business.
  4. Consent – For marketing communications and optional data collection.
  1. How We Use Personal Data

We use personal data for the following purposes:

  • To provide and manage our technology, cybersecurity, and hosting services.
  • To process transactions and manage financial records.
  • To enhance user experience and security on our platforms.
  • To communicate service updates, promotional offers (with consent), and customer support.
  • To comply with regulatory and legal requirements in the UK.
  • To manage recruitment, employment, and HR functions.

We do not sell personal data to third parties.

  1. Data Sharing & Third Parties

We may share personal data with:

  • Service providers and vendors (e.g., cloud hosting, IT support, payment processors).
  • Regulatory authorities if required by law.
  • Business partners as part of service delivery (with necessary data protection safeguards).

All third parties are required to comply with UK GDPR and maintain confidentiality.

  1. Data Transfers Outside the UK

If we transfer personal data outside the United Kingdom (UK) or European Economic Area (EEA), we ensure:

  • Adequate protection under UK adequacy regulations.
  • Use of Standard Contractual Clauses (SCCs) for compliance.
  • Additional safeguards such as encryption and access controls.
  1. Data Security Measures

We implement strict security measures to protect personal data, including:

  • Encryption and secure storage of sensitive data.
  • Access controls and authentication protocols.
  • Regular security audits and penetration testing.
  • Incident response plans for data breaches.
  1. Data Retention Policy

We retain personal data only as long as necessary for:

  • Contractual and business obligations.
  • Legal and regulatory compliance.
  • Security and fraud prevention.

Data is securely deleted or anonymized when no longer required.

  1. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Right to Access: Request a copy of your personal data.
  • Right to Rectification: Correct inaccurate or incomplete data.
  • Right to Erasure (“Right to be Forgotten”): Request deletion of your data.
  • Right to Restrict Processing: Limit how we use your data.
  • Right to Data Portability: Request transfer of your data to another service provider.
  • Right to Object: Object to processing based on legitimate interests.
  • Right to Withdraw Consent: Opt-out of marketing communications at any time.
  • Right to Lodge a Complaint: File a complaint with the UK Information Commissioner’s Office (ICO) if you believe your rights are violated.

To exercise any of these rights, contact us at [email protected].

  1. Cookies & Tracking Technologies

We use cookies to enhance user experience and analyse website traffic. Users can manage or disable cookies through browser settings. See our Cookie Policy for more details.

  1. Policy Updates

This policy is reviewed regularly and updated as necessary. Changes will be communicated via our website and email notifications where required.

  1. Contact Information

For any questions or concerns about this Privacy Policy, contact:

Data Protection Officer (DPO)
T-One Technologies Limited – United Kingdom Offices
Email: [email protected]

Approved by

Management of T-One Technologies Limited